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Green Tips For Your Office

Offices around the globe have made an honest effort to be more environmentally-friendly. Not matter how big, or small your business is, every little effort counts. According to a recent survey from Reduce.org, the average office employee will use around 10,000 sheets of printing paper every year. That large number is only for one employee. Now imagine having an office of 50 employees or 100 employees. Those 10,000 pages add up fast. 

Organize Your Office To Save Money

When it comes to running your office efficiently, you will want to start organizing not only your workspace but also your workflow and equipment. Some tasks are performed by a specific title, and almost all other employees perform other tasks. The tasks range from printing, faxing and communicating with clients. It is important to make sure to coordinate these tasks with the best-fit employee or find a way to outsource the task. Sometimes it may be in your best interest to organize your needs, and then determine what can be handled in-house and what should be outsourced to get the most out of your time and money.
 
Organizing your office will help you understand the daily process of your employees, reduce any unnecessary tasks, and help you find areas that will help you reduce the cost. These opportunities include:

Take Advantage Of All MFP Features

Multifunction printers (MFP) give your business the combined ability to print, copy, scan and fax from one location saving you time, space and money. Today’s modern state-of-the-art multifunction printers offer more advanced option than you might know. Whether you’re in the market to purchase a new MFP for the office, or you already own a fleet of MFP, you should know all your features and how to use them to make the most out of your office equipment.
Common features offered on modern MFP include:
 

Managed Print Service: Financial Impacts Of Printing

Most in-house IT departments spend around 15% of their time on printing related issues with an even smaller percentage of IT professionals trained to troubleshoot printers and multifunction office machines. This lack of in-house service leads to 53% of help desk calls being print related. Unscheduled service and maintenance calls on printers can end up costing business hundreds of dollars a year. 80% of all companies do not track printing costs and are unaware of their ability to save around 30% of costs with print management. With this in mind, let us explain why you should consider managed print services.

VBS is now an authorized Xerox dealer in Virginia

Virginia Business Systems is pleased to announce we are now an authorized Xerox Dealer in Virginia effective April 29, 2014. Read our letter here

It’s Actually Easy To Be Green

Green Printing is easy
Edwards/Virginia Business Systems is dedicated to operating in an environmentally responsible manner. We are honored to be a member of the Green Business Bureau, the Eco Chamber, Sustainability Lehigh Valley and New River Valley Go Green programs. We understand the impact any business can make on the environment and strive to encourage and support green recycling programs with our clients. EBS/VBS has partnered with Konica Minolta to help encourage true recycling programs were all consumables are to be re-used and recycled called Clean Planet Program. Together we can make it easy to be green!
 
There are many ways we can enhance the green initiatives in your business environment, including:

Avoidance Of Human Error With Document Management

Avoid human errors with Document Management
Everyone makes mistakes; some are so small no one will ever notice, and others cost hundreds to thousands of dollars a year for your business. Do you know how much money you lose with your filing system alone? Without a proper managed document system you can count on spending $20 in labor to file each paper document and if not filed correctly you can plan on spending $120 in labor searching for a file. A recent survey showed that the average office will lose 1 out of every 20 paper documents and spend around 25 hours recreating lost files. It’s time to take back your time and money and become more efficient with document management. 
 
What follows are key considerations to opting for document management service:
 
  • Proper Organization – It may seem easy to store your files on your computer or section out different folder in your e-mail inbox. The biggest drawback for this practice is there is no automated way to locate or retrieve all the emails or documents that are relevant to a specific subject or author. With managed print, you can choose multiple different ways to locate any file based on date, time, subject, authors, title and more!
  • Time Saving – As stated above, lost files can lead to hours of searching or recreating a document. As your company grows, and you find yourself working with hundreds of documents it is easy to file a document in the wrong place, forget the subject of the document, or move a file and forget where you stored it. If the original author of the document is not in the office or as people change positions, the lost file could cost you countless hours to reproduce.

6 Ways To Stay One Step Ahead Of Your Printer

Six tips for you printer

Printer malfunctions and repairs are costly and can interrupt your daily workflow. There is nothing more stressful than having a last minute project due and your printer starts to flash the “error” message. The key to avoiding this situation, and other stressful interactions with your printer, is to keep one step ahead of your printing device.

6 tips to stay one step ahead of your printer:

How Multifunction Printers Support Your Employees

Multifunctional Printers

Office equipment may not be the first thing that comes to mind when strategizing a support plan for your office but you might be surprised to see the benefits a state-of-the-art copier or multifunctioning printer can bring to your team. A multifunction printer gives your employees the combined ability to print, copy, scan and fax, all from one device. This saves office space from buying multiple machines and saves time when your employees now have the ability to do it all in one location.

Going Green Can Save You Money

Green Printing

Edwards/Virginia Business Systems is committed to operating our businesses in an environmentally responsible manner and also committed to helping our clients reduce their carbon footprint at the same time. We are proud to be members of the Green Business Bureau, the Eco Chamber, Sustainability Lehigh Valley and New River Valley Go Green. For every ton of paper we recycle we are saving 3.5 cubic yards of landfill, 7,000 gallons of water, 380 gallons of oil and 4100 Kilowatt-hours of energy! Recycling is not only about saving the environment but also saving money!

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