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VBS is now an authorized Xerox dealer in Virginia

Virginia Business Systems is pleased to announce we are now an authorized Xerox Dealer in Virginia effective April 29, 2014. Read our letter here

It’s Actually Easy To Be Green

Green Printing is easy
Edwards/Virginia Business Systems is dedicated to operating in an environmentally responsible manner. We are honored to be a member of the Green Business Bureau, the Eco Chamber, Sustainability Lehigh Valley and New River Valley Go Green programs. We understand the impact any business can make on the environment and strive to encourage and support green recycling programs with our clients. EBS/VBS has partnered with Konica Minolta to help encourage true recycling programs were all consumables are to be re-used and recycled called Clean Planet Program. Together we can make it easy to be green!
 
There are many ways we can enhance the green initiatives in your business environment, including:

Avoidance Of Human Error With Document Management

Avoid human errors with Document Management
Everyone makes mistakes; some are so small no one will ever notice, and others cost hundreds to thousands of dollars a year for your business. Do you know how much money you lose with your filing system alone? Without a proper managed document system you can count on spending $20 in labor to file each paper document and if not filed correctly you can plan on spending $120 in labor searching for a file. A recent survey showed that the average office will lose 1 out of every 20 paper documents and spend around 25 hours recreating lost files. It’s time to take back your time and money and become more efficient with document management. 
 
What follows are key considerations to opting for document management service:
 
  • Proper Organization – It may seem easy to store your files on your computer or section out different folder in your e-mail inbox. The biggest drawback for this practice is there is no automated way to locate or retrieve all the emails or documents that are relevant to a specific subject or author. With managed print, you can choose multiple different ways to locate any file based on date, time, subject, authors, title and more!
  • Time Saving – As stated above, lost files can lead to hours of searching or recreating a document. As your company grows, and you find yourself working with hundreds of documents it is easy to file a document in the wrong place, forget the subject of the document, or move a file and forget where you stored it. If the original author of the document is not in the office or as people change positions, the lost file could cost you countless hours to reproduce.

6 Ways To Stay One Step Ahead Of Your Printer

Six tips for you printer

Printer malfunctions and repairs are costly and can interrupt your daily workflow. There is nothing more stressful than having a last minute project due and your printer starts to flash the “error” message. The key to avoiding this situation, and other stressful interactions with your printer, is to keep one step ahead of your printing device.

6 tips to stay one step ahead of your printer:

How Multifunction Printers Support Your Employees

Multifunctional Printers

Office equipment may not be the first thing that comes to mind when strategizing a support plan for your office but you might be surprised to see the benefits a state-of-the-art copier or multifunctioning printer can bring to your team. A multifunction printer gives your employees the combined ability to print, copy, scan and fax, all from one device. This saves office space from buying multiple machines and saves time when your employees now have the ability to do it all in one location.

Going Green Can Save You Money

Green Printing

Edwards/Virginia Business Systems is committed to operating our businesses in an environmentally responsible manner and also committed to helping our clients reduce their carbon footprint at the same time. We are proud to be members of the Green Business Bureau, the Eco Chamber, Sustainability Lehigh Valley and New River Valley Go Green. For every ton of paper we recycle we are saving 3.5 cubic yards of landfill, 7,000 gallons of water, 380 gallons of oil and 4100 Kilowatt-hours of energy! Recycling is not only about saving the environment but also saving money!

To Lease or to Buy? Know Your Options

Lease or buy Equipment

According to the U.S. Department of Commerce equipment leasing is used by over 80% of all businesses in the United States. The advantages of renting and leasing are endless but it is important to find a company that you trust. There are currently no regulations for companies who lease out large office equipment; it is up to the end user or decision maker to find a reputable dealer to lease from.

Businesses Facts To Prove The Need For Document Management

Edwards/Virginia Business Systems offers an array of data and document solutions and services that help you get the most out of the way that you manage documents. When our document management solutions converge with your current manual processes, clients experience improved organizational productivity, more office space and increased bottom line profits. Recent business surveys collected a variety of interesting facts related to the need for document management.

When companies don’t use document management:

View our Letters

EBS wins 2013 GreatAmerica Prestige Dealer

"Congratulations on being named a 2013 GreatAmerica Prestige Dealer! It is our privledge to partner with a company with people so clearly focused on hard work, excellence and integrity" Read More

Vampire Power Drainers: What Gear Sucks The Most Power?

Document Management Richmond, Virginia Beach Printing, Managed Network Services, Managed IT Services

When your company decides to go green you should keep your electricity cost in mind. The typical office is overrun by power draining vampire machines that seem to suck up a lot of power driving your electricity cost sky high. Even when these power-sucking devices are not in use they are still counting for up to 10% of your electricity bill and can be increased by bad habits.

Here’s a look at the most common energy draining devices in the office:

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