Professional services firms — architects, engineers, and construction companies — are facing new challenges as the economy continues its recovery from the ongoing pandemic. In particular, they are dealing with an onslaught of cash flow issues, scheduling problems, and lack of new work.
As shifts in the marketplace and the workplace continue to cause disruption, these firms are looking for ways to manage their businesses more cost-effectively. Hard costs such as capital expenditures for equipment, real estate, or transportation are not the only line items that enter into a bottom-line calculation. Waste and, more importantly, time are critical elements that must be properly managed to encourage productivity and, ultimately, profitability.
That’s why taking a closer look at one of the most ubiquitous pieces of office equipment — the humble printer — can make a huge impact on the course of your business. The printer is an increasingly technical piece of office equipment that stands at the core of all these professions. With the addition of leading-edge technology such as print management, it can become a true asset in your quest for more business and a healthier bottom line.
Let’s take a closer look at how print management can expand your firm’s capabilities and save you time and money.
Zeroing in on Print Challenges for Professional Services with New Technology
Managed print services (MPS) or print management is the perfect partner for today’s high-performance printers used by most professional services firms. Architects, engineers, and construction companies all print multiple plan sets, drawings, and documents — the lifeblood of their industries.
And yet, they often face a number of challenges while performing this critical task, including:
All of these challenges can be met — and improved — by trusting a competent third-party provider to implement a strong managed print program for your firm. Managed print can help by:
Maximizing Billable Hours
More billable hours equal more revenue. Time spent waiting for a printer to be repaired is not billable. MPS takes care of all routine maintenance so printers are always in working condition and keeping printers optimized and usable contributes to overall productivity and allows staff to stay billable.
Providing Cost Reduction and Control
Print management gives your firm insight into how printers and supplies are used, targeting wasteful processes and helping to optimize the print environment for savings. Because you pay a simple monthly payment for MPS, there are no “surprise” bills or payments for service, maintenance, or replacements. Everything is included.
Helping You Plan for Increased Demand
No matter how your business grows, MPS will have you prepared for every possibility. Print supplies are auto replenished so your firm always has what they need on hand to perform every job. Downtime is minimized so employees can stay productive. More productivity not only helps meet demand, it maximizes billable hours for increased profitability.
Securing Data for Better Compliance
In today’s increasingly volatile digital world, even professional services firms are being targeted by hackers. And if you handle any sort of sensitive or personal information in-house, you may be held to one or more data privacy regulations. A strong MPS will ensure that your data is protected and secure throughout the print lifecycle for compliance and peace of mind.
Trust Edwards Business Systems for First-Class MPS
At Edwards Business Systems (EBS), we work closely with our professional services clients to create custom-tailored print management solutions that target specific challenges, needs, and business goals.
Our team of managed print experts will start with a complete assessment of your current print infrastructure. After designing an MPS program that meets your needs, we will provide complete supply and device management, maintenance, and security to manage your print environment so you can focus on business.
Managed print can help you gain visibility into print costs so you can more easily control expenditures, help your employees stay productive and billable, and provide the print support you need to meet your needs as your business expands.
Put the power of print management to work for your firm today. Contact an EBS representative now and explore our leading-edge print management technology.