What else would you like your MFP to do?
Just the FAX please! Do you still FAX? Like you, I thought no one Faxes anymore, and I was wrong. Some customers require it (medical) and others that require it as a normal course of business (government). Regardless, it’s better to have it and not need it than to need it and not have it. FAX options for MFP’s are relatively cheap and it lets you can continue to communicate with customers, prospects, suppliers and others who still use this technology. The price for a FAX kit for an A3 MFP ranges from $300-$700.
Finished? Three-hole punch, stapling, sorting, duplexing, and in-line finishing are all convenient functions, but you need to figure out if they are worth the additional cost. Most customers purchase duplexing (ability to print on both sides of a sheet of paper) and stapling. They are used frequently and can cut the operating cost of printing by using up to 50% less paper and eliminating human intervention to staple and sort multiple sets of documents. Duplexing is included in the price of many larger business class copiers and finishers that staple generally cost between $1100-$2500.
Other finishing options are ordered less frequently but are invaluable for those that need them. One of these is hole punching. Most punching units have the ability to punch both two-hole and three-hole options. This allows for punching two holes at the top of a page or three holes along one side to make flip charts or notebooks, respectively. If your printed documents have differing hole punching configurations, it’s definitely worth the modest increase in cost. The hole punch feature adds $450-$500 to the price of a commercial copier.
Another finishing option is booklet making. Booklet making is more complex than basic office stapling and allows you to create folded booklets, either perfect bound or stapled. These options are typically installed on Production Print units (high speed, high volume) built to do at least 100K prints per month. Booklet makers on a business-class commercial MFP run $2300-3000. If you want to learn more about Production Print Device costs, visit our article on How Much Do Production Print Devices Cost?
Paper Capacity- Load it Up! Do you like loading paper in a copier? Most people do not. Have you ever observed that people will steer clear of a copier if it is out of paper, and will use another device rather than load it back up? All MFP’s come standard with a relatively modest amount of paper capacity. The question is how much paper do you want available online? Do you need different sizes and paper types on demand? Paper handling has improved substantially in recent years and most commercial copiers can print on multiple stocks and mixed media, including envelopes. Be sure to get an A3 MFP with the paper handling capabilities you need so you aren’t constantly reloading paper or having to manually change paper. If you need different sizes or stocks, you should plan to buy additional paper trays. This option can cost anywhere between $1000-$1500 but can be offset by the the cost of a base cabinet.