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How the New Breed of MFP Can Assist Your Business During COVID

It’s no secret that businesses have been profoundly impacted by new rules and regulations brought about by the continuing COVID-19 pandemic.

While some of these shifts may be temporary, other factors, like increasing reliance on work-at-home staff and a greater focus on optimizing business processes to maintain financial health, may be here to stay.

Businesses that are looking to increase their competitive edge and cultivate bottom-line stability are turning to modern office technologies to help them gain significant advantages during this time of crisis.

Multifunction Printers (MFPs) — Your Top Tool for an Efficient Workforce

Multifunction printers (MFPs) are an essential office tool for the business looking to develop ways to work smarter, better, and more efficiently. Not only can these machines bring robust functionality to a brick-and-mortar or remote work office, but they can help companies save money as well.

With enterprise connectivity, a primary concern, the new generations of MFPs are well-designed to help businesses keep their staff connected and collaborating for uninterrupted productivity.

Some of the advantages of an MFP for your office include:

  1. Variety Means Greater Choice — and Price

All MFPs can handle the office basics — mobile and wireless printing from any device and printing over cabled support. But with new releases from a variety of vendors: HP, Konica Minolta, Xerox, Lexmark, and more, businesses have a greater number of features to pick from, such as:

  • Professional-caliber document output
  • Ability to print envelopes and photos
  • Touchscreen navigation
  • USB ports to allow connectivity in the event of network downtime
  • Support for various apps such as Google Cloud Print
  • Rapid print speeds (ex: 10 pages in 27 seconds)

Of course, there are myriad other features your business may consider depending on your print and output needs, but the point remains that this crop of MFPs brings you the broadest range of options in features as well as price points.

  1. Advanced Scanning for Better Document Management

Today’s MFPs offer scanning capabilities that transcend the simple hard copy-to-digital protocol.

Most new generation MFPs incorporate advanced scanning features like built-in security for increased protection against data theft or loss.

Additionally, you can scan documents directly into other programs for better workflow optimization. These documents can easily flow into a document management stream to be edited, shared, and securely stored in a cloud environment.

  1. Choices for Output

Your choice of inkjet or laser printer is more important than many office managers realize. To make the best selection for your office needs, you must first consider output.

Toner, associated with laser printers, provides sharp, precise images for high-quality printing production. However, because toner is a powder rather than a liquid, it may smudge after output.

Laser printers are known for faster printing — perfect if your business centers around a paper-heavy industry and the toner lasts longer between changes. While toner is more expensive than ink initially, they do last longer.

An inkjet printer, on the other hand, offers a low up-front cost and low cost for ink replacement. However, the ink must be replaced on a more frequent basis, so that economy may be short-lived.

Inkjet output is not as sharp as with laser printers, but ink prints don’t smear as easily, making printed pages easier to handle and longer-lasting.

Edwards Business Systems Gives You the Greatest Range of Options

At Edwards Business Systems (EBS) our goal is to help your company achieve the greatest economy while increasing productivity and meeting business goals on target for optimal success.

To help our clients do this, we’ve partnered with leaders in the print and imaging industry to provide the greatest range of print technology choices to meet any office equipment challenge.

Our wide range of MFPs bringing your office unparalleled flexibility and the advantage of customized solutions for reliability, scalability, and security.

And, when you buy from us you don’t just get a printer. You get a 5-year service guarantee with certified assistance from our Pro-Tech team of experts. We provide guaranteed response times for swift resolution to troubleshooting problems and a 24/7 help desk to mitigate simple issues faster.

Equip your staff to reach — and exceed — productivity goals.  Contact an EBS representative now and let our experts help you choose the right print device for your business needs.

August 24th, 2020