As we move deeper into the 21st century, we are continuing to generate larger amounts of valuable information in the form of digital data. In addition, the advent of a global pandemic sped up this proliferation of data as more companies opted to move toward a digital transformation.
From an increase in the demand for digital services, to an amplified investment in cloud technology, the coming year will continue to see companies shifting their priorities away from slow, error-prone manual processes to faster, more efficient digital strategies.
This may explain the document management market’s astounding predicted growth of 13.05% CAGR by 2025.
Another piece of the puzzle is the continued reliance on this technology to streamline essential processes sidelined by COVID-19 such as healthcare processes, online learning environments, and other paper-heavy industries such as government, legal, and finance.
What is certain is that every business can benefit from a working document management system (DMS), particularly if it can keep pace with your business’s growth.
The Relationship Between Scalability and Document Management
Scalability is not just another buzzword, although it is certainly used as such. But what does it really mean?
Scalability is the ability of your software solution to maintain functionality, regardless of the size of your processing requirement or your data set.
But scalability isn’t just about upward and outward growth. It’s also about being able to processes small quantities as effectively as large ones — a very important point if you are managing a small- or medium-sized business (SMB).
Why Having Scalability and Document Management Solutions Together Matter
With the growing burden of collectible and useful data comes the ability to manage it so that it is useful — and safe.
While many companies initially choose a document management solution to help them digitize their paper documents for ease of storage and archival, they often continue using it because of the significant advantages it brings to their business’s workflows.
Since a DMS assists employees in collaborating and communicating more efficiently, having a solution that is scalable as the number of users, locations, and document volume grows is essential.
How to Ensure Your DMS Can Scale Up — Or Down — As You Need It
A scalable DMS solution needs to have an unlimited capacity for storage to keep up with increasing data loads. But what if your data needs decrease?
If you have invested in a large capacity on-premises server to host your data, you have lost your ability to scale down — and decreased your return on investment.
Cloud-based document management systems are the answer to ultimate economies of scale as they can accommodate any volume of data — great or small. Evolving trends lean toward pricing models that allow companies to pay for only the storage they require or the volume of users that need access.
In this way, you have access to all the advantages of digitized data — including greater efficiency, productivity, flexibility, and security — without having to expend a large chunk of capital on an in-house server that will require ongoing maintenance and may soon become obsolete.
Cloud-based solutions can offer your business the agility to scale operations, needs, and capital expenditures up — or down — as your needs fluctuate.
Edwards Business Systems Brings Scalable Document Management to Your Business
Documents and data are the lifeblood of most businesses, particularly since the ongoing coronavirus pandemic has forced many companies to consider new ways of doing business, such as creating remote or hybrid workplaces; conducting conferences, training, and meetings online; and relying even more heavily on computer-generated data in daily operations.
Being able to organize, archive, share, and secure that data can help transform your business processes to provide a higher level of productivity and profitability than ever — with an emphasis on cost-effective data management strategies that help you protect your capital resources.
Our team of IT professionals can expertly assess your current data environment to create a document management solution that moves you forward digitally while providing unified access, streamlined workflows, and an elevated level of compliance and security.
Combine scalability and document management to give your business a digital advantage. Contact an EBS representative now and learn how the right DMS can help you move forward stronger and with more success than ever before.
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